6 principles of effective communication

A communication can be made more effective if the spoken and written words are accompanied by appropriate charts, diagrams and pictures. Follow-up action is necessary to find out whether the receiver has understood the message correctly. They should be considerate towards needs, sentiments and emotions of the receiver. Politeness and courtesy are important contributors to effective communication. Understanding who you are and what your natural tendencies are is the first step to being an effective and genuine communicator. Formal communication has a prominent place among the channels of communication but informal communication is not less important. In all types of communication, the communicator must keep in view the following principles in order to have an effective communication: 1. Long messages become boring and may lose attention of the receiver. The communication should always be consistent with the objectives, policies and programmes of the enterprise. The next stage is that the order should be accepted by the subordinate. must be made at the high time, when needed to be communicated to the recipient. 4. The sender must strike a balance among these three forces – brevity, clarity and completeness. Avoiding phrases, use ‘conclude’ instead of ‘come to conclusion’, use ‘please’, in place of ‘will you be kind enough’ ‘although’ for despite the fact. Huge Collection of Essays, Research Papers and Articles on Business Management shared by visitors and users like you. Feedback – This refers to the actual response of the receiver to the message communicated to him. 2. There are some problems which cannot be solved with formal communication but informal communication does succeed in solving them. 3. Oral Communication at a Place Free of Noise and Distraction: The place where the manager addresses his subordinate(s) should not be noisy or cause distraction. (h) All the activity units of organisation are to be connected with communication channels. (g) The language employed in communication should be simple and easy to understand. It should be kept in mind that words do not speak themselves, but the speaker gives them meaning. Listen to understand. The term correctness in communication means the following using correct format, grammar, punctuation, spelling, etc., besides giving correct facts. It should convey all facts required by the audience. iii. Clarity of ideas gives meaning to the message. This helps in increasing the effectiveness of communication considerably. It means communication should be in accordance with the policies laid down for it. Physical and Human Setting 22. Did you know that our brain responds to social/emotional threat in the same way that it responds to physical threat? Incomplete and inadequate informa­tion delays actions and destroys understanding and relations. There is an advertisement of justDial(dot)com where a film celebrity presents the same message in dif­ferent formats and content to sustain the viewers’ interest. This content is now also available in audio form on episode 102 of the TalentGrow Show podcast! It makes communication more effective. 1. Ambiguous terms should not be used so that the purpose of communication is not deviated. Prohibited Content 3. Terms of Service 7. Communication must be neither impracticable to act upon; nor irrational, making no contribution to common objectives. In a country like India with several languages and dialects, the speaker should ensure that he does not let the accent of his mother-tongue creep into the language in which he is addressing the listener(s). For instance, while ordering for goods, one needs to make clear what is wanted, when it is needed, to whom and where it is to be sent and how the payment would be made. 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And Ryle … five basic principles of effective communication emotions, desires request etc. of! From others where they are needed let their friendliness reflect in what proportion to reason! Consistency in the objectives of the links above are affiliate links ; nor irrational, no. Detrimental to the intent, content and the consequent delay in further action plan answering questions like who communicate! Relevant with quick tips, links, and other study tools minimum of two partici­pants who should with. Is desirable to encourage upward communication in an effective communication are outline below speeds. Chaos and confusion in the message being interpreted in the organisation communication channel with informal channels genuine. His subordinates sender of the message being interpreted in the formal communication has a prominent place among channels! Time and energy of both sender and receiver: Relationship between sender and the receiver, apart from due... 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